This is a remote position.
Our client is looking for a Administrative Assistant to support their leadership team in a fast-paced, client-focused professional services environment. They operate within the professional services space and have built a strong reputation in recent years for delivering high-quality, client-centered solutions with a focus on excellence and long-term relationships.
This role plays a key part in keeping operations running smoothly by managing communication, supporting administrative processes, and ensuring that no detail slips through the cracks. The ideal candidate brings strong judgment, exceptional written communication skills, and a high level of organization.
Responsibilities
Manage and organize email inboxes, ensuring timely and professional responses
Follow up with clients via email or delegate communications when appropriate
Handle invoicing tasks using QuickBooks (basic level)
Maintain and update CRM records, ensuring data accuracy and consistency
Support daily administrative tasks as needed across the business
Organize and maintain cloud-based files and internal systems
Assist in ensuring workflows and SOPs are followed correctly
Communicate with clients and internal stakeholders in a polished and professional manner
Identify and prevent potential issues by paying close attention to details
Requirements
Strong English writing skills, especially for professional email communication
High attention to detail and ability to follow through on tasks
Ability to manage multiple responsibilities without missing deadlines
Strong organizational and time management skills
Good judgment when working within established SOPs
Reliable and proactive approach to daily work
Comfortable working in a fast-paced, client-oriented environment
Qualifications
Previous experience as an Administrative Assistant or in a similar role
Experience managing email inboxes and client communication
Familiarity with CRM systems (Zoho preferred but not required)
Basic experience with invoicing tools such as QuickBooks (or willingness to learn)
Strong interpersonal communication skills
Ability to represent a business with professionalism and care
Benefits
Full-time position
100% remote work environment
Opportunity to work closely with leadership
Exposure to a high-standard professional services environment
Clear expectations and structured workflows
Supportive and collaborative team culture