Billing & Administrative Specialist (Behavioral Health)
SB Family Counseling & Wellness, PC
Santa Barbara, CA
Part-Time | Flexible Hours | Hybrid/Remote Considered
About Us
SB Family Counseling & Wellness is a growing outpatient mental health practice dedicated to providing compassionate, evidence-based care. We value professionalism, collaboration, and exceptional client service while creating a supportive environment for both clients and clinicians.
We are seeking a reliable, detail-oriented Billing & Administrative Specialist with experience in behavioral health billing and SimplePractice to support our expanding practice.
Position Summary
The Billing & Administrative Specialist will assist with insurance billing, claim management, payment reconciliation, and administrative support within SimplePractice. This position is ideal for someone who enjoys solving problems, improving workflows, and supporting a growing clinical team.
Responsibilities
• Submit and monitor insurance claims through SimplePractice
• Resolve claim denials and payment issues
• Verify insurance benefits when needed
• Track outstanding claims and follow up with payers
• Reconcile payments and identify billing discrepancies
• Maintain accurate client billing records
• Assist with client balances and payment questions
• Support clinicians with documentation and billing-related issues
• Help optimize SimplePractice workflows and administrative processes
• Maintain confidentiality and HIPAA compliance
Preferred Qualifications
• Experience with SimplePractice (strongly preferred)
• Behavioral health billing experience
• Familiarity with commercial insurance claims and EAP billing
• Knowledge of CPT codes and mental health billing practices
• Excellent organizational and communication skills
• Ability to work independently
• High attention to detail
• Professional and compassionate communication style
Schedule
• Approximately 5-8 hours per week to start
• Flexible scheduling
• Opportunity for additional hours as the practice grows
Compensation
$25-30 per hour, depending on experience and SimplePractice proficiency.
Ideal Candidate
We are looking for someone who enjoys bringing organization to a busy practice, takes ownership of their work, communicates proactively, and values helping clinicians focus on client care by keeping administrative systems running smoothly.
Pay: $25.00 - $30.00 per hour
Benefits:
• Flexible schedule
Application Question(s):
• Behavioral health billing experience and proficiency with SimplePractice are strongly preferred. Please describe your experience with mental health billing and practice management software in your application.
Work Location: Remote