Location:
JobTitle: Virtual Estimator
Industry:Civil Engineering
EmploymentType: Full time; 40 hours per week
Rate:10-11AUD/hour
Purposeof Role:Under the supervision of the National Estimating Manager, the Estimator willclosely liaise with Client Project Managers (PMs), Quantity Surveyors (QS), andkey subcontractors during the tender preparation process to clarify scope,design issues, and achieve the most accurate pricing. The Estimator will leadand take ownership of allocated tenders, prepare Bills of Quantities (BOQs),cost estimates, and professional tender submissions. Additionally, theEstimator will assist the National Estimating Manager, State Manager, andProject Managers through different stages of the tendering process andpreparation of variation submissions during the construction phase.
ReportingProcess:
- Provide a daily verbal report covering the progress of current tenders
- Regularly update the Estimating register.
- Maintain regular internal communication through emails, Teams, and chat.
Duties:
- Estimate from first principles to completion and submission of tenders as well as post-tender requirements nationally.
- Carefully inspect tender documentation, analyze exact requirements, and identify areas that may have implications for the company.
- Utilize current systems and processes to provide subcontractors and suppliers with tender documentation.
- Perform take-offs using PlanSwift and subcontractor comparisons.
- Checking engineer recommendations, flagging major liabilities, and analyzing lengthy tender documents
- Assist with site inspections of projects being tendered as directed
- Check through the proposed job section by section and trade by trade, noting or querying discrepancies with the Client as soon as possible.
- Prepare a list of required documentation for submission and issue requests to all parties involved.
- Discuss and assist in the construction sequence of projects with the National Estimating Manager/State Manager to determine a proposed construction period.
- Use information gained to calculate preliminary allowances.
- Prepare for a final review of the tender with the National Estimating Manager and State Managers prior to submission.
- Submit all documentation and schedules to the Client ensuring all required documentation is included and respond to all post-tender requirements.
- Follow-up on tenders while maintaining notes of any discussions and/or relevant market intelligence, and update the estimating register with all tender information and updates.
- Lead post-tender meetings internally and externally.
- Comply with the Work Health and Safety Act, Regulations, Codes of Practice, and company Policies and Procedures.
- Assist other Estimators by sharing information and supporting major tenders.
- Undertake other duties as directed by the National Estimating Manager within the scope and level of this position.
- Continually update the subcontractor and supplier lists within EstimateOne.
- Attend weekly Estimating meetings and other Estimating meetings as directed by the National Estimating Manager.
KPI’s& Targets:
- Accuracy:All items costed correctly and all conditions met.
- On Time:All Tenders/Proposals submitted on or before the closing time/date.
- All records and documentation up to date and organized.
- Client Satisfaction:A high level of Client repeat work and referrals.
- Research Opportunities:Identify and respond to all advertised invitations to tender and maintain vigilance with respect to relevant trade and industry intelligence.
- Subcontractor Register:Quality checked and updated quarterly.
Competencies,Skills & Experience Required:
- Demonstrated ability to manage the preparation of accurate, professional tender submissions and proposals on time to an industry-expected high standard.
- Proven record of tendering commercial projects up to $10M.
- Primary software requirement is PlanSwift with Earthworks Pro; SimPro CRM is preferred but not mandatory, offering Excel integration for efficiency.
- Skilled in job estimating in a construction environment.
- Good understanding of various construction methods and knowledge of building, material components, building regulations, estimating (including take-offs), and WHS&E.
- Knowledge of contractual procedures and responsibilities.
- Highly numerate with a well-developed ability to accurately manipulate numerical information.
- Future expansion to include structural takeoffs and feasibility studies once building license is approved
- Geotechnical experience is beneficial for supporting civil geo services and reporting tasks.
SoftSkills:
- Good negotiation, influencing, and communication skills; well-spoken and personable; able to get on with diverse personalities.
- Strong analytical and reasoning abilities; confident and resourceful.
- Evidence of maintaining a professional, consistent, and fair approach.
- Self-motivated with the ability to work alone or within a team.
- Personal commitment to equality and diversity.
- Time management, accurate record-keeping, and attention to detail.
- Ability and willingness to learn and develop new skills.
- Demonstrated ability to follow procedures and instructions as agreed with the Managing Director.
- Preference for candidates interested in AI but not solely reliant on it.
Additionaltasks:
- Project management coordinator role identified for SimPro CRM expert.
- Job costing allocation involves managing GPS tracker data correlation with invoicing through the CRM system.
- Other administrative tasks as assigned by the client
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