Jail Administration Detention Specialist

Job title: Jail Administration Detention Specialist in Boulder, CO at Boulder County
Company: Boulder County
Job description: DescriptionJail Administration Detention SpecialistSalary Range: $4,966 - $7,143 Month$59,592 - $85,716 AnnuallyHiring Range: $4,966 - $6,055 Monthly$59,592 - $72,654 AnnuallyThe Jail Administration Detention Specialist performs a variety of clerical and administrative tasks for the Sheriff's Office as well as being the primary point of contact for the public. Employees will divide their time equally between reception duties and administrative tasks. Additional responsibilities may include covering extended hours, vacations, medical leave, training sessions, and providing relief support as needed.Hours are Monday through Friday, weekends and holidays excepted. Shifts may be eight or ten hour shifts, based on the needs of the Jail Division.Boulder County is a family-friendly workplace dedicated to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.Boulder County requires its employees to reside in the state of Colorado as of the first day of work.
New employees receive an 80-hour bank of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month.PLEASE NOTE: When submitting your application be sure to include all relevant education and experience, as applications are screened based on the qualifications listed in this position announcement. Applications that do not appear to meet minimum qualifications, as outlined below, will not be considered. Resumes are not accepted in lieu of completed applications.Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team.Examples of Duties

• Interacts with the public both in person at the jail lobby and over the telephone. Admin Detention Specialists are responsible for responding to general inmate inquiries, providing information from the jail records management system, answering questions about court and bonding procedures, and assisting with various administrative tasks to ensure smooth operations.

• Verifies the credentials of professional visitors, including retaining copies of court orders and authorizations for professional visits.

• Coordinates the scheduling of court-ordered evaluations and supervised visits for DHHS and inmates' children. Additionally, schedules both in-person and virtual professional visits, ensuring all visitors are checked in and properly logged.

• Schedules and checks in personal visitors, ensuring each visitor is approved to see the inmate. Verifies visitor credentials, including birth certificates, protection orders, and any other required documentation, maintaining strict adherence to jail policies.

• Initiates lobby arrests by checking potential arrestees for outstanding warrants through NCIC/CCIC databases.

• Handles incoming U.S. Mail and parcels from UPS and FedEx for both staff and inmates. Ensures all mail is checked for policy violations, with inmate parcels logged and tracked to maintain compliance and security.
• Processes outgoing inmate mail in accordance with the jail's mail policy, ensuring that all mail adheres to the facility's rules and regulations.
• Orders and maintains supplies for the Jail Division staff, including office supplies, forms, and employee-use gloves. May assist in designing new forms or processes for the division. Monitors inventory levels to ensure that adequate stock is always available and initiates new orders when necessary to prevent shortages.
• Coordinates with vendors and technicians regarding the maintenance, repair, and service of large office equipment (copiers, printers, faxes).
• Keeps an updated list of toner replacements for the facility and coordinates replenishment to ensure operational efficiency.
• Enters relevant data into Jail Administration Comstats, including daily jail population figures, visitor statistics (both professional and personal), and the volume of incoming and outgoing mail and parcels. Ensures that all data is accurate and up to date for reporting purposes.
• Verifies bond details for transactions being sent outside Boulder County and accurately logs them in the Comstats system to maintain thorough documentation and compliance.
• Maintains an up-to-date list of notaries within the jail, manages orders for notary supplies, and provides guidance on accessing the state exam website and completing the necessary steps. Additionally, assists with notarizing paperwork for inmates and their family members, as needed (if applicable).
• Distributes phone and badge lists to Jail Division staff and ensures the employee photo board in the administrative area is current and properly maintained for quick reference.
• Will complete other tasks as assigned or as needed by the division.

Required QualificationsEducation and Experience: High school diploma or equivalent. Must have at least two years clerical/computer entry experience or any equivalent combination of education or experience.Required to learn the Colorado and National Crime Information system (NCIC/CCIC).Knowledge, Skills, and Abilities:Working knowledge of modern office practices and procedures, and skill in operating office equipment. Ability to work independently with minimal supervision. Ability to perform varied clerical tasks sometimes under pressure of time and heavy workload. Must have a working knowledge of correct English grammar and spelling. Must be able to deal with information of a confidential and/or unpleasant nature. Must be able to learn quickly and retain knowledge of varied and sometimes complex procedures. May be required to work special hours on short notice. Ability to establish and maintain effective working relationships with employees, other agencies, and the public. Ability to follow written and oral instructions.Desirable Traits

• Excellent Attendance and Dependability
• Flexibility
• Integrity and Honesty
• Motivated and Dedicated
• Detail-Oriented
• Team-Oriented
• Strong Work Ethic
• Positive, Polite and Approachable
• Continuous Improvement Oriented
• Good Communication Skills

Supplemental InformationPhysical Requirements: * Vision - Dual vision is not required. Single eye correctable vision is acceptable.Constantly uses vision to read teletype printouts and computer screens.

• Hearing - Dual hearing is required. Good hearing is required in performing a majority of the tasks. Constantly uses hearing to detect sounds of criminal and non-criminal behavior. Constantly uses hearing to distinguish source and content of a wide variety of sounds. Constantly uses hearing to monitor and use a police radio, radio telephone and the standard telephone to communicate with the dispatch center, other officers, and the public. Occasionally must hear people verbally calling/yelling for help from a distance of one hundred feet.
• Sense of Smell - Intact. Occasionally uses the olfactory sense to detect illegal use of drugs or chemicals. Occasionally uses the olfactory sense to evaluate the presence of toxic vapors, smoke, and fuels.
• Speech - Must be able to fluently speak and understand the English language. Frequently must converse with others in person, by telephone, and via two-way radio requiring clear diction and audible volume.
• Body Movement -

• Arms and Hands - Must have the use of arms and hands with the ability to have extension above the head. Frequently reaches for overhead files. Frequently types on a keyboard and writes using writing tools such as pens, pencils, and markers.
• Use of Legs and Lower Body - Must have the ability to move around the work area unassisted and climb stairs.
• Flexibility - Frequently must have the ability and range of flexibility to reach overhead, reach below knees, kneel, stand for long periods and work sitting for long periods.

As well as offering competitive pay and a caring work environment, Boulder County offers employees an array of benefits. For all FTE and Term employees, we provide:

• Outstanding options of comprehensive health plans that include vision and dental coverage. Information can be found
• Additional Benefits can be found

• Including:

• Family-forming benefits- infertility treatment, adoption and surrogacy reimbursements
• 12 weeks Paid Caregiver leave
• Breast feeding friendly-work environment
• Sick child care, an infants-at-work policy
• Access to LifeMart discount hub, including discounts on childcare centers, event tickets, travel and more!
• Access to a nationally-recognized wellness program
• Employee Assistance Program
• PERA 401k
• Social Security retirement plans
• Additional Life and Disability Insurance
• Critical Illness and Accidental Insurance
• County-paid tuition assistance
• Eligible for PSLF-
• Free EcoPass
• Hospital Indemnity
• ID Theft Protection
• Pet Insurance
• 8 Hours of Paid Public Service Leave
• Generous paid time off

• Holidays

• New Year's Day January 1
• Martin Luther King's Birthday January
• Presidents' Day February
• Memorial Day May
• Juneteenth June 19
• Independence Day July 4
• Labor Day September
• Indigenous People's Day
• General Election Day November (first Tuesday after the first Monday, even years)
• Veterans' Day November 11
• Thanksgiving Day November
• Friday after Thanksgiving*
• Christmas Eve- ½ day (full day off depends on day of the week)
• Christmas Day December 25
• New Year's Eve- ½ day (full day off depends on day of the week)
• Vacation**

• 80-hour bank of vacation at the time of hire
• Eight hours of vacation per month for the first year of continuous service, then accrue twelve hours of vacation per month after the first year of continuous service.
• Medical**

• Eight hours of medical leave for each month employed.
• PERA- The County and all employees pay into both Social Security and PERA

• Employer contribution to Social Security: 7.65% of salary
• Employer contribution to PERA (Local Government Division- most county employees: 14.76%

*The District Attorney's Office observe Francis Xavier Cabrini Day on the first Monday in October and omit the Friday after Thanksgiving
**Vacation and Medical leave are based off of full time FTE accruals. Part-time FTE/term employees accrue leave based on the percentage of time they work.
Expected salary: $4966 - 7143 per month
Location: Boulder, CO
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