Note: The job is a remote job and is open to candidates in USA. Brown's Medical Imaging is a trusted provider of imaging equipment and services, dedicated to improving patient care. The Accounts Payable Specialist will manage the accounts payable process, handle vendor invoices, and ensure compliance with internal controls and company policies.
Responsibilities
- Manage the accounts payable process for their assigned vendors, including invoice verification, general ledger coding, three-way match, and transaction processing in Dynamics 365 Business Central
- Maintain that internal controls are in place, proper documentation is attached to each transaction for support, and required authorization and approvals are obtained prior to processing
- Review and obtain approval on non-inventory vendor invoice, ensuring completeness, accuracy, and compliance with company policies and regulatory requirements
- Prepare accrual journal entries for invoices not vouchered in the correct month at the month end (inventory and overhead expenses)
- Coordinate with purchasing, receiving, and other internal departments to resolve discrepancies and ensure the timely and accurate processing of invoices
- Ensure that all drop ship invoices have been billed to a customer before paying the vendor
- Maintain vendor relationships
- Work with the Operations Team to make sure proof of deliveries is attached to each invoice
- Manage the weekly payment cycle, including the generation of payment batches and the disbursement of vendor payments via electronic funds transfer (EFT) or check, in addition to processing voids and stop payments as needed
- Develop and maintain accounts payable policies and procedures
- Manage debit memo process
- Self-assess use tax if applicable
- Maintain vendor and employee master records in Dynamics 365 Business Central, including relevant information such as payment terms, banking details, and W-9 forms, and obtain certificates of insurance from our vendors
- Monitor accounts payable aging reports to identify and address overdue payments and resolve any outstanding issues
- Review and reconcile vendor statements, resolving any discrepancies or issues as needed
- Implement and enforce internal controls and procedures to prevent fraud and ensure compliance with generally accepted accounting principles and local, state, and federal regulations
- Collaborate with internal stakeholders to streamline accounts payable, implement best practices, and drive continuous improvement initiatives
- Ensure accurate and timely month-end and year-end processes for accounts payable
- Process 1099’s
- Process Income Tax payments quarterly and annually
- Process expenses through RAMP, our expense spend management system
- Working on Audit Requests and providing documentation and support as needed
- Special Projects as needed
Skills
- Bachelor's degree in accounting or equivalent experience required
- Minimum of 5 years of relevant experience in accounts payable, preferably in a distribution or manufacturing environment
- Proficiency in Dynamics 365 Business Central or similar ERP systems is required
- Strong understanding of accounts payable principles, practices, and procedures
- Experience with entering journal entries and accrual-based accounting
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines
- Being proactive, taking initiative, identifying areas in need of improvement, taking action to suggest solutions, and implementing process improvements to increase overall department capacity
- Effective communication and interpersonal skills, with the ability to collaborate cross-functionally and interact with vendors, employees, and internal stakeholders
- Analytical mindset and problem-solving abilities, with a focus on process optimization and efficiency is a plus
- Familiarity with US GAAP, tax regulations, and financial reporting requirements is a plus
- Ability to work independently in a fast-paced environment
- Analytical mindset and problem-solving abilities, with a focus on process optimization and efficiency is a plus
- Familiarity with US GAAP, tax regulations, and financial reporting requirements is a plus
- Professional certification, such as Certified Accounts Payable Associate (CAPA) or Certified Accounts Payable Professional (CAPP) is a plus
Company Overview