Note: The job is a remote job and is open to candidates in USA. The Institute for Curriculum Services (ICS) is a national nonprofit organization that enriches K-12 education by ensuring accurate, high-quality classroom material and teaching about Jews, Judaism, and Jewish history. The Editorial Project Manager plays a critical role in managing project lifecycles from initiation through delivery, maintaining organizational systems and workflows, and ensuring timely delivery of high-quality work.
Responsibilities
- Own the full project lifecycle for Editorial Team projects from initiation through delivery, using waterfall project management methodology
- Build and maintain detailed project plans in Smartsheet, including timelines, milestones, task hierarchies, owners, and due dates; update plans daily to reflect progress and changes
- Track workload distribution across the Editorial Team and flag capacity concerns to support balanced scheduling
- Serve as the team’s reliable source of truth on project status, ensuring colleagues have full visibility into history, outstanding items, and upcoming deadlines
- Plan and facilitate project meetings (kickoffs, status check-ins), develop agendas, and distribute notes, decisions, and action items to relevant stakeholders
- Oversee day-to-day project workflows including file organization, naming conventions, version control, and document hand-offs
- Proactively identify risks and bottlenecks before they escalate; bring concerns to the Managing Editor with proposed solutions
- Generate regular reports and status updates that surface project health and keep the Managing Editor and leadership informed
- Support the Managing Editor in evaluating and refining the processes and documentation that govern Editorial Team workflows
- Review and assist with updating team documentation - including guidelines, checklists, templates, and task descriptions - to keep it accurate and accessible
- Support the rollout of new or updated processes, providing training to team members as needed
- Assist in evaluating the team’s use of tools (Smartsheet, Google Docs) and flag opportunities for improved efficiency
Skills
- A bachelor's degree in a relevant field, or an equivalent combination of education and experience
- 3–5 years of project management experience, ideally in a publishing, editorial, or education-adjacent environment; candidates with 5+ years are strongly preferred
- Demonstrated ability to manage multiple complex projects simultaneously with competing priorities and a track record of on-time delivery
- Strong working knowledge of Smartsheet or a comparable project management platform (Asana, Monday.com, Microsoft Project); candidates without Smartsheet experience who demonstrate quick, independent software learning will be considered
- Proficiency in Google Workspace (Docs, Drive, Gmail: the core tools for day-to-day Editorial Team work)
- Strong written and verbal communication skills, with the ability to communicate clearly and professionally with internal team members, leadership, and external stakeholders
- Demonstrated ability to work effectively in a collaborative, mission-driven environment where adaptability and resourcefulness are essential
- Experience in educational publishing, curriculum development, or a nonprofit editorial environment
- 3+ years experience with waterfall project management methodology
- Experience configuring and administering Smartsheet (project plans, dashboards, automations, reports)
Benefits
- Medical, dental, vision, life, and long-term disability insurance
- An employee flexible spending health care and dependent plan
- A 401(k) program with organizational contribution
- Generous paid vacation and health and wellness time
- Paid time off from December 24-January 1st
- Paid time off for federal holidays
- Paid time off for Jewish holy days that fall during the work week, as well as floating holidays for those who observe other holy days
- Professional development budget and time off
Company Overview