Remote Part-Time Data Entry Clerk & Administrative Support Specialist – Behavioral Health Operations

Join careerzynith as a Remote Part-Time Data Entry Clerk & Administrative Support Specialist

Are you an organized, detail-oriented professional who thrives in a fast-paced, mission-driven environment? careerzynith is seeking a dedicated Remote Part-Time Data Entry Clerk & Administrative Support Specialist to provide high-level administrative and operational support to a critical behavioral health program. This is an excellent opportunity for someone who values flexibility, purpose-driven work, and the ability to make a meaningful difference from the comfort of their home office.

At careerzynith, we partner with organizations that deliver essential health and human services to communities in need. One of our valued program partners operates an integrated Adult Detox and Crisis Recovery Unit (ADU/CRC)—a non-medical, 14-bed facility that admits individuals 24 hours a day, 7 days a week. The unit supports individuals safely through the process of detoxing from alcohol and other substances, providing a vital lifeline during one of the most vulnerable moments in a person’s life. The person in this role will work closely with the ADU/CRC staff, helping to ensure seamless operations, accurate recordkeeping, and responsive administrative support during both routine and high-volume periods.

Position Overview

The Remote Part-Time Data Entry Clerk & Administrative Support Specialist at careerzynith is responsible for performing a wide variety of clerical, financial, and operational tasks that keep the ADU/CRC functioning smoothly. From data entry and database management to payroll coordination and front-desk communications, this role is the backbone of the unit’s day-to-day administrative operations. The ideal candidate is a self-starter with excellent organizational skills, a high degree of accuracy, and the ability to manage multiple priorities in a remote work setting.

This is a part-time, remote position with flexible hours, ideal for professionals seeking meaningful work that complements their lifestyle. The anticipated close date for applications is August 24.

Key Responsibilities

As a key member of the careerzynith administrative support team, you will perform a broad range of duties, including but not limited to:

• Data Management and Reporting: Use spreadsheets, databases, and other software tools to organize information, maintain accurate records, and produce standard and ad-hoc reports. Compile and maintain financial statements, logs, and tracking documents to support program operations.
• Financial and Accounting Support: Prepare a variety of complex disbursement forms, including check requests, travel forms, cash sheets, and journal entries. Set up accounts, reconcile ledgers, gather budget data, prepare accounting forms, and reconcile daily receipts as well as accounts receivable and accounts payable. Identify discrepancies, make corrections, and follow up to resolve issues.
• Procurement and Vendor Coordination: Verify requests for goods and services against contractual and funding source requirements. Order supplies and services, follow up on delivery status, resolve discrepancies, and ensure appropriate routing and approval of all purchase requests.
• Executive and Programmatic Support: Establish, modify, and maintain systems for tracking the progress of work assigned to senior management. Compose routine correspondence on behalf of leadership, provide training to new employees, and explain relevant policies and procedures to staff and stakeholders.
• Scheduling and Document Preparation: Schedule and cancel appointments, maintain calendars, reserve rooms for classes, meetings, and conferences, and coordinate audio-visual and training equipment. Type complex technical documents, proofread for spelling and grammar accuracy, and use multiple software applications to prepare polished information.
• Payroll and Attendance Administration: Conduct tasks associated with payroll processing, including verifying timesheets, researching and resolving payroll discrepancies, completing and verifying data entry, distributing paychecks, and answering staff questions about payroll issues. Maintain attendance and leave tracking records, and coordinate Family and Medical Leave (FML) requests in accordance with established policies and procedures.
• Phone and Visitor Support: Provide back-up support during high-volume periods for phone screenings, referrals, and other front-desk duties. Greet visitors, maintain appropriate safety procedures in secured environments, and serve as a professional point of contact for the unit.
• Training and Resource Support: Act as a departmental resource in data management systems, provide training to new users, and help ensure that all team members have the tools and information they need to succeed.

Essential Qualifications

• Education: High school diploma or equivalent is required.
• Experience: A minimum of two years of administrative support experience is required.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn new database and payroll systems quickly.
• Communication Skills: Strong written and verbal communication skills, with the ability to compose professional correspondence and interact with diverse stakeholders.
• Attention to Detail: Exceptional accuracy in data entry, recordkeeping, and document preparation.
• Time Management: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a remote environment.
• Reliable Home Office Setup: A quiet, dedicated workspace with a reliable high-speed internet connection.

Preferred Qualifications

• Education: Associate’s degree in Business Administration or a related field.
• Industry Experience: Prior experience in behavioral health, healthcare, social services, or a similar human services environment.
• Payroll Knowledge: Familiarity with payroll processing, attendance tracking, and leave administration (including FMLA).
• Accounting Familiarity: Experience with accounts payable/receivable, ledger reconciliation, or budget preparation.
• Note: Per careerzynith policy, relevant experience may substitute for education, and education may substitute for experience, on a year-for-year basis.

Skills and Competencies for Success

To excel in this role at careerzynith, you will bring a combination of technical proficiency, interpersonal skill, and personal integrity. Success requires:

• Discretion and Confidentiality: The ability to handle sensitive information with the utmost professionalism and discretion.
• Adaptability: Comfort with shifting priorities and the ability to remain calm and effective during high-volume periods.
• Problem-Solving: A proactive approach to identifying discrepancies, resolving issues, and improving processes.
• Customer Service Orientation: A friendly, professional demeanor when interacting with visitors, staff, and external partners.
• Team Collaboration: The ability to work independently while also contributing to a cohesive, supportive remote team.
• Initiative: A self-motivated work style with a commitment to continuous learning and improvement.

Career Growth and Learning Opportunities

At careerzynith, we believe that great careers are built through continuous learning and meaningful work. As a Remote Part-Time Data Entry Clerk & Administrative Support Specialist, you will have the opportunity to:

• Develop advanced skills in data management, financial reconciliation, and payroll administration.
• Gain valuable experience in the behavioral health and human services sector—an area of growing importance and impact.
• Receive mentorship and on-the-job training in specialized systems and processes.
• Build a foundation for advancement into full-time administrative, operations, or program coordination roles within careerzynith or our partner organizations.
• Access professional development resources and training programs designed to support your long-term career goals.

Work Environment and Company Culture at careerzynith

careerzynith is committed to fostering a remote-first culture that values flexibility, autonomy, and connection. Our team members enjoy the freedom to work from home while remaining engaged with a supportive, mission-driven community. We prioritize:

• Work-Life Balance: Flexible scheduling that respects your personal commitments and lifestyle.
• Mission-Driven Work: The opportunity to contribute to programs that genuinely help people during critical moments in their lives.
• Inclusive Culture: A welcoming, diverse, and respectful environment where every team member’s voice is heard.
• Recognition and Appreciation: We celebrate the contributions of our team members and the difference they make every day.
• Collaboration: Regular virtual check-ins, team meetings, and open communication channels to keep everyone connected and supported.

Compensation, Perks, and Benefits

While specific compensation will be commensurate with experience and qualifications, careerzynith offers a competitive part-time benefits package that may include:

• Competitive hourly compensation.
• Flexible part-time scheduling.
• Paid training and professional development opportunities.
• Supportive remote work environment with the tools and resources needed to succeed.
• The opportunity to make a meaningful impact in the behavioral health and human services field.

How to Apply

If you are a detail-driven administrative professional looking for a flexible, remote role with purpose, careerzynith encourages you to apply today. This is your opportunity to join a team that values your skills, supports your growth, and connects your work to a mission that truly matters.

Please submit your resume and a brief cover letter outlining your relevant experience and why you are interested in this position. Applications will be accepted through August 24. We look forward to welcoming you to the careerzynith team.

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