Note: The job is a remote job and is open to candidates in USA. HiBob is a modern HR platform that helps mid-size businesses manage their workforce effectively. They are seeking a Senior Payroll Accountant to oversee the payroll lifecycle for the U.S. and Canada, ensuring financial accuracy and maintaining robust controls in payroll processes.
Responsibilities
- Drive the execution of end-to-end U.S. and Canada payroll processing for a multi-state and multinational workforce
- Own the payroll-to-General Ledger (GL) mapping process. Perform monthly reconciliations of payroll accounts, including taxes, benefits, and 401(k) contributions
- Partner with the Finance team to manage payroll accruals, reclassifications, and journal entries to ensure a seamless month-end and year-end close
- Act as the lead for all state agency registrations, notices, and audits, ensuring the company remains in good standing across all jurisdictions
- Process and oversee payroll implications related to RSUs, stock option exercises, equity vesting events, and supplemental wage taxation in partnership with Finance and Equity teams
- Establish and maintain "best-in-class" internal controls and Standard Operating Procedures (SOPs) to mitigate risk and ensure 100% data integrity
- Evaluate current workflows to identify bottlenecks; design and implement automated, scalable solutions that can support rapid organizational growth
- Serve as the primary lead for payroll-related financial audits (Workers Comp, 401k, Year-end), providing organized documentation and clear narratives for all payroll-related accounting implications
- Act as a dedicated resource for employee inquiries, providing timely, empathetic, and clear explanations regarding pay, taxes, and deductions
- Provide support and accounting oversight for international payroll operations and vendors as needed
Skills
- Bachelor's degree in Accounting, Finance, or a related field is strongly preferred
- 7+ years of progressive experience in U.S. payroll with a focus on payroll accounting and multi-state compliance
- Extensive hands-on experience with payroll enterprise platforms (e.g. ADP Workforce Now, TriNet) required
- Strong experience working with ERP/accounting systems is required, preferably NetSuite, including payroll-to-GL reconciliations, journal entries, and financial reporting support
- Deep understanding of journal entries, labor allocations, and balance sheet reconciliations. NetSuite knowledge Required
- Exceptional 'soft skills' with a proven track record of being cooperative and helpful in a high-growth, fast-paced environment
Benefits
- Equity in a global, high-growth HR tech SaaS leader
- 401(k) with a 3% company match effective the month following your start date
- $2,500 employee referral bonus
- Medical, dental, and vision coverage from day one
- $1,920 annual wellness stipend to support your physical and mental wellbeing(Lifestyle Spending Account)
- Annual Headspace membership and expanded wellness benefits
- Hybrid working model for Bobbers in the NY metro area
- Temporary work from anywhere for up to 2 months per year (after 6 months)
- Generous paid time off and company holidays to rest, recharge, and enjoy
- Bob Balance Days – 4 additional days within a calendar year. Enjoy a company-wide long weekend at the beginning of each quarter
- Your birthday off — plus a special gift from us
- Home office allowance to set up your ideal workspace
- Two paid Social Impact days each year to give back to causes you care about
- Frequent team and company social events, both in-person and virtual
- Dog friendly office
Company Overview