Note: The job is a remote job and is open to candidates in USA. Spectrum Asset Management, Inc. is seeking a Sr Administrative Assistant to provide support to mid-level leaders with a broad range of administrative tasks. This role involves calendar management, project coordination, and ensuring efficient day-to-day operations while acting as a liaison with key internal and external partners.
Responsibilities
- Day-to-day calendar management for mid-level leaders of a department identified by business-driven value, including scheduling and managing leaders availability, handling meeting logistics, process meeting requests on behalf of leaders supported based on availability and priority, and maintain and organize meeting materials. Uses attention to detail to identify scheduling conflicts and proactively engages with others to resolve. Understands priorities of the person(s) supported, as well as their business needs
- Responsible for making recommendations on the most efficient and effective way for the person(s) supported to organize their work. Provides moderate to heavy inbox management. Can connect various channels of information/communications together to make assessments and assist in prioritizing information for the person(s) supported. Provided high-level training/guidance on how to navigate technology platforms such as travel and expensing platforms along with other department specific technology platforms. May coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with on-boarding new employees, research and book travel arrangements in partnership with those supported, expense management, creation/maintenance of distribution lists. Initiate some HR tasks on behalf of person(s) supported
- May be involved in a variety of business-value driven department or business-wide projects of complex nature tied to strategy and business plans with broader organizational impact
Skills
- 4+ years of related experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, or education
- High school diploma required
- Strong organizational skills and strong attention to detail
- Strong verbal and written communication skills
- Ability to gather and consolidate data from various sources
- Ability to set priorities, handle multiple tasks and meet deadlines
- Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information
- Keyboarding and adaptability in computer, web and mobile business applications, proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment
- Associate degree preferred
Benefits
- Non-sales positions have the opportunity to participate in a bonus program.
- Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance.
- Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period. Employees can use their PTO for vacation, personal or short-term illness.
- Pension Eligible
- We are open to remote opportunities, however, if you are located in the Des Moines, IA area, this will be a hybrid opportunity working at minimum 3 days in the office.
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