Position Summary
The Senior Accountant is responsible for overseeing and executing all aspects of full-cycle accounting—including accounts receivable, accounts payable, general ledger maintenance, and month-end close. This role ensures timely and accurate financial reporting, maintains compliance with accounting standards, and supports management with financial insights to drive decision-making. This is a hands-on role that requires both transactional efficiency and strong analytical skills. The ideal candidate will be detail-oriented, proactive, and comfortable working in a dynamic MSP environment with both recurring revenue and project-based billing. The ability to read, understand, and produce accurate financial statements is crucial.
Key Responsibilities
Accounts Receivable
- Manage client invoicing for managed services, project work, and software licensing (recurring and non-recurring).
- Monitor AR aging, follow up on collections, and resolve billing discrepancies.
- Coordinate with operations and account managers to ensure contract-driven billing accuracy.
- Utilize ConnectBooster for AR processing and collections.
Accounts Payable
- Process vendor invoices, expense reports, and credit card transactions.
- Maintain vendor records and ensure timely payments.
- Reconcile vendor statements and resolve discrepancies.
· Utilize Bill.com for AP management.
Receipt Collection & Documentation
- Collect and manage receipts from employees and vendors.
- Attach receipts to QuickBooks Online (QBO) transactions for audit and compliance.
- Use HubDOC for receipt collection and integration into QBO.
- Ensure proper documentation and organization of financial records, saving reports, bank statements, and maintaining folder structures.
Month-End Close & General Ledger
- Prepare and post journal entries, accruals, and adjustments.
- Reconcile bank accounts, credit cards, and balance sheet accounts.
- Maintain deferred revenue and prepaid expense schedules.
- Ensure proper cutoffs and accurate revenue recognition (especially MRR and project-based revenue).
- Prepare monthly financial statements (P&L, balance sheet, cash flow).
Compliance & Reporting
- Ensure compliance with GAAP and internal policies.
- Assist with tax filings, audits, and compliance reporting as needed.
- Assist with developing and maintaining accounting process documentation and SOPs.
Analysis & Support
- Provide variance analysis and financial insights to management.
- Support budgeting and forecasting processes.
- Recommend process improvements and automation opportunities (e.g., leveraging PSA tools such as Autotask for PO processes and item receipts, QBO, Bill.com).
- Carry out additional tasks and responsibilities as assigned by the Controller/CFO to support the overall goals of the Finance & Accounting department, including serving as a backup payroll processor.
Requirements
Qualifications
- Bachelor’s degree in Accounting, Finance, or related field (CPA or progress toward CPA preferred).
- 5+ years of progressive accounting experience with full-cycle responsibilities.
- Strong proficiency in financial statements: must be able to read and interpret financials, prepare and post journal entries, and identify/resolve errors in accounting records.
- Experience in a Managed Service Provider (MSP), SaaS, or technology services environment strongly preferred.
- Proficiency in QuickBooks Online (QBO) and related integrations.
- Familiarity with Bill.com, ConnectBooster, HubDOC, and Autotask.
- Strong understanding of GAAP and revenue recognition principles.
- Excellent attention to detail, organization skills, and ability to meet deadlines.
- Advanced Excel skills; experience with reporting and variance analysis.
Key Competencies
- Ownership: Takes initiative and sees tasks through to completion.
- Accuracy: High attention to detail, producing reliable financial results.
- Collaboration: Works effectively across teams (operations, sales, IT).
- Organization: Maintains clear folder structures, records, and documentation for easy retrieval and compliance.
- Problem-Solving: Identifies issues and develops practical solutions.
- Adaptability: Thrives in a fast-paced, growing MSP environment.
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