About the position
As a Legal Intake and Docketing Assistant at Job Duck, you will play a critical role in keeping legal operations organized, accurate, and moving forward without interruption. This position is ideal for someone who thrives in detail-focused environments and takes ownership of execution-heavy work that directly supports attorneys and legal workflows. Your day-to-day impact will be seen in well-managed intakes, up-to-date docketing systems, and seamless coordination across matters and deadlines. You will contribute by ensuring nothing is missed and that work progresses efficiently, even in a fast-moving setting. Individuals who are proactive, highly organized, and motivated by precision will excel in this role.
Responsibilities
• Maintain and update docketing systems daily to ensure accuracy of deadlines
• Intake new legal matters and ensure they are properly opened, recorded, and tracked
• Support legal filings and structured legal workflows
• Ensure all assigned work is completed accurately and without the need for follow-up
• Communicate with clients primarily via email regarding logistics and status updates
• Coordinate with attorneys and legal assistants to move work forward efficiently
Requirements
• 1-2 years of experience working as a legal assistant
• Experience with Intellectual Property law is highly preferred
• Highly detail-oriented with strong organizational skills
• Proactive and comfortable asking questions early to prevent errors
• Reliable and consistent in managing recurring workflows
• Clear and professional written communication skills in both English and Spanish
• Ability to manage multiple matters and deadlines simultaneously
• Coachable mindset with interest in learning legal or intellectual property processes
• Comfortable working in a fast-moving and execution-focused environment
• Location and timezone: Remote, Eastern Standard Time (EST)
• Working Hours: Monday to Friday
• Expected call volume: Moderate to high (16-30 calls per day)
• Software and Tools Required: - CRM: GoHighLevel